Application / Registration
1. PAPER PREPARATION AND SUBMISSION
Submission Guidelines and Peer-Review Process: Prospective authors are cordially invited to submit original works—not previously presented at any conference, published in any journal, or under concurrent review elsewhere—in the format of an extended abstract, full-text proceeding, or research/review paper. Each participant may submit and present a maximum of two papers. All submitted proposals undergo a rigorous double-blind peer-review process evaluated by at least two independent field experts. The final decision regarding the acceptance of papers and their inclusion in the presentation program rests with the Conference Organizing Committee based on the reviewers' reports.
Submissions to the conference are accepted in three distinct formats:
(i) Extended Abstract: Comprehensive abstracts detailing the purpose, methodology, and key findings of the study,
(ii) Full-Text Proceeding: Complete papers prepared for publication in the Conference Proceedings and Abstract Book,
(iii) Research / Review Article: Original research or review articles intended for publication in the journal or an edited book following peer review.
Phased Submission Option: Authors may apply by selecting any of these three formats. Participants who submit only an extended abstract in the initial stage due to time constraints may submit their full-text papers or manuscript studies after the conference.
File Format: Regardless of the submission type (extended abstract, full-text paper, or research/review article), manuscripts must be prepared in an editable format (DOCX format only).
Updating Submission Files and Information: For any post-submission file revisions, as well as the submission of full-text papers or research/review articles following an extended abstract, authors must strictly avoid creating a new submission. In order to prevent duplicate entries, authors are required to request file updates and revision permissions by contacting the editor directly through their existing submission in the system.
Format-Free Submission: Strict formatting templates (such as specific layout, fonts, or margins) are not mandatory at the initial submission stage; however, the manuscript must be presented in a clean, legible format with clear structural coherence. Although not mandatory, click here to download the conference sample template for reference.
Title Page Layout: While formatting remains flexible, submissions must begin with a title page containing the title of the work, author name(s), institutional affiliation(s), and up-to-date contact information.
Layout and Author Proofing Process: Submitted abstracts or full-text manuscripts are formatted according to the official template of the proceedings book or the affiliated journal to prepare them for publication. The formatted galley proof is uploaded directly to your OJS submission dashboard for final proofreading and author corrections. To prevent any communication disruption in case automated system notifications (SMTP) fail to deliver upon file upload, a manual notification will also be dispatched via external email.
Working on the Proofed Draft and Resubmission
To avoid version discrepancies and formatting issues, authors must download the formatted Word file available in their OJS submission panel and conduct all revisions directly on this file. Any necessary reviews, expansions, or additions should be made within this template.
If the "Track Changes" feature is used, all changes must be accepted and comments removed before resubmission. Please note that text highlighted in yellow (e.g., missing citations, metadata, or author information) must be addressed and finalized. The updated file should be uploaded through the existing submission record in OJS via the relevant discussion or revision section.
Common Academic Standards: Regardless of the submission type (Extended Abstract, Full-Text Paper, or Research/Review Article), all manuscripts to be evaluated within the scope of the conference are expected to meet certain shared academic standards.
Core Structural Elements and Content Integrity
Regardless of the submission type, all manuscripts must include the following essential elements:
· Title, Keywords, and Main Text: Every submission, regardless of its format, must have a clear title, representative keywords reflecting the content, and a structured body of text (extended abstract, full-text paper, or research/review article).
· Academic Coherence: Every submitted work must thoroughly reflect the research problem, literature and methodology review, theoretical framework, core argument, and findings within a logical flow and consistent coherence.
Citations and References: Citing all consulted sources and providing a comprehensive reference list at the end of the manuscript is mandatory across all submission types.
Section Structure for Full-Text Paper and Research/ Reviews Article: Distinct from extended abstracts, full-text papers and research/review articles must follow a structured subheading system numbered according to the decimal format (e.g., 1., 1.1., 1.2.) and contain the following essential academic sections:
1. Introduction: The section presenting the research question, objective, scope, and context within the relevant literature,
2. Main Text: The core body presenting theoretical discussions and findings, arranged under decimal-numbered subsections,
3. Conclusion: The section evaluating primary findings, core arguments, and recommendations,
· References: The final section providing a complete list of all sources cited in the manuscript.
Citation and Reference Standards: Due to the multidisciplinary nature of our conference, there is no rigid or single citation style enforced for full-text manuscripts and bibliographies:
System Flexibility: Two principal academic citation systems are accepted, provided they are applied consistently throughout the text:
1. In-Text Author-Date System: The APA (American Psychological Association, 7th ed.) style,
4. Notes and Bibliography System: The Chicago (The Chicago Manual of Style, Notes and Bibliography) style.
Minimum Bibliographic Requirements: Regardless of the chosen style (APA or Chicago), reference entries must thoroughly include all core bibliographic elements:
o For books: Author Surname, First Name, Book Title, (if applicable: ed./trans. First Name Surname, pages), Place of Publication: Publisher, Year.
3. For book chapters/articles: Author Surname, First Name, "Chapter/Article Title," Journal/Book Title Volume, Issue/No. (Year): page range, URL/DOI where applicable.
Bilingual Abstract: As the conference is international, it is important that the title, text, and keywords in non-English abstracts are in English. There is no requirement for a Turkish summary for those who do not speak Turkish.
Structured Abstract: The submitted abstract must never be drafted merely as an introduction, statement of intent, or declaration of purpose; rather, it must possess a coherent, self-standing structure that explicitly articulates the research problem, methodology, core argument, and obtained findings.
Statements (AI, Ethics, and Author Declarations): A dedicated "Statements" heading must be placed immediately before the References, fully incorporating declarations on Author Contributions, Conflict of Interest, Use of Artificial Intelligence (specifying the tool and purpose or stating non-use), Copyright and Licensing, Acknowledgements, Financial Support, and Ethical Approval.
Length, Scope, and Content Integrity: The submitted extended abstract must consist of at least 750 words. While standalone subheadings are not mandatory, they may be utilized to structure the narrative; the text must thoroughly reflect the research problem, literature and methodology review, theoretical framework, core argument, and findings within a fluent and coherent whole.
Keywords: At the end of the extended abstract, between 4 and 7 keywords that directly define the subject matter, theoretical focus, and primary concepts of the study must be included.
Citation and Reference Standards: To establish a rigorous scholarly grounding, the study must be substantiated by at least 5 primary scientific sources properly cited within the text, with corresponding full bibliographic entries provided in the reference list at the end of the abstract.
Manuscript Length and Abstract Requirements: Full-text papers submitted within the scope of the conference serve as the direct scholarly record of the oral presentation and must be between 2,000 and 4,000 words in length. An abstract of 250–350 words summarizing the scope, methodology, and primary findings must be included at the beginning of the manuscript.
Scope and Scholarly Nature: Full-text papers may encompass finalized research as well as preliminary findings, conceptual frameworks, or methodological discussions of work-in-progress. The focus of the study should be constructed around the core argument opened for debate during the oral presentation, establishing a solid research foundation that can subsequently be expanded into a journal article.
Research and Review Article Standards: To be published in the journal İsrailiyat or as a chapter in the conference's edited volume, full-length research or review articles must be between 4,000 and 10,000 words in length.
Article Types and Scope: Within this framework, a Research Article must present an original contribution based on a distinct hypothesis, primary/secondary data analysis, or theoretical/empirical findings; a Review Article must critically synthesize a specific research topic, theoretical framework, or body of literature, evaluating current academic debates and prospective orientations.
Expansion Requirement for Prior Publications: If the study has previously appeared in the conference abstract or proceedings book, the submission must be expanded and deepened by at least 50% in terms of data, theoretical depth, and scholarly discussion to qualify as an article.
Publication Decision and Peer Review Process: The final publication decision is strictly contingent upon the outcome of a standard double-blind peer review process, wherein manuscripts are evaluated in accordance with rigorous academic criteria and established scientific research standards.
2. VIRTUAL PRESENTATION PREPARATION AND SUBMISSION
ICIJS will offer opportunities for three forms of virtual participation:
(i) live presentations using synchronous/real-time video conferencing (Google Meet),
(ii) pre-recorded presentations available for asynchronous viewing, and
(iii) mixed presentations combining pre-recorded video content and live interaction.
Historical Evolution of the Conference Format and Online Expertise: While the first three conferences were organized as hybrid events combining traditional in-person ("live") presentations with online components, subsequent conferences have transitioned to an entirely online format. Over time, through accumulated organizational experience, our committee has continuously refined its digital infrastructure, remote scholarly interaction models, and session management practices, establishing a mature and specialized virtual conference experience.
Technical Infrastructure of YouTube Broadcasting and Video Archiving: Streaming and archiving conference sessions via YouTube at tv.israiliyat.com leverages adaptive bitrate streaming to ensure seamless playback across varying bandwidth conditions, universal device compatibility, and native AI-powered multilingual transcription. Furthermore, it provides technical infrastructure for permanent video indexing, searchable timestamp navigation, and persistent linking for reliable scholarly citation.
Despite the environmental, financial, and other advantages associated with online conferences, we know that virtual meetings cannot not replicate the face-to-face interaction of a conventional conference talk and Q&A. Therefore, we expect plan next year’s conference to return to a hybrid (both physical and virtual) format. We hope that it will promote lively discussion and help build a community of scholars with intersecting research interests.
Submission of Presentation Recordings, Technical Review, and Archiving: All virtual presenters, including those planning to deliver live video conference presentations, are strongly recommended to submit their pre-recorded presentations to the organizing committee by the designated deadline prior to the conference. Timely submission is essential to ensure preliminary technical inspection, prevent potential streaming issues (audio, visual, synchronization, or formatting errors), and provide technical recommendations to enhance recording quality where necessary. All live-streamed presentations will be recorded during the sessions and preserved in the official institutional archive.
Live Streaming, Real-Time Capture, and Archiving of Presentations:
Presentations delivered live are recorded directly during the active session. Pre-recorded video submissions are streamed live on YouTube as part of the scheduled session program, where they are captured in real time through the live stream and deposited into the institutional conference archive. Consequently, both live and pre-recorded presentations are preserved in the permanent archive under identical technical and procedural standards via the live broadcast stream.
Session Scheduling, Technical Readiness, and Presentation Time Allocation:
The schedule for online presentations will be announced on the official ICIJS website. Presenters are requested to join the virtual session room at least ten minutes prior to the scheduled start time to test network stability and verify audio, lighting, and camera configurations. Presenters must have access to a computer equipped with a functional webcam, microphone, and a stable high-speed internet connection. Each twenty-minute presentation slot must be divided into two distinct components:
· Paper Presentation: Fifteen minutes
Q&A and Scholarly Discussion: Five minutes
Presentation Languages and Subtitle Requirements:
· While the official languages of the conference are Turkish and English, pre-recorded video presentations may be delivered in any language, provided they include accurate and complete subtitles in either Turkish or English. This policy encourages multilingual scholarly contributions while ensuring universal accessibility and comprehension for all conference participants.
Recommendation for Native Turkish Speakers Presenting in Other Languages:
Native Turkish speakers delivering their presentations in a language other than Turkish are strongly encouraged to briefly summarize the core arguments, methodology, and conclusions of their research in Turkish for the benefit of the Turkish-speaking audience and local scholarly exchange.
Virtual Platform and Access Options (Google Meet): The conference will be conducted virtually via video conference using Google Meet. Participants may join the sessions via web browsers (Chrome, etc.) or other designated applications (Meet, Gmail, etc.).
Direct Access Methods to Meeting Rooms (Web and App): To access all video conference sessions via web browsers, a single permanent URL (meet.israiliyat.com) redirecting directly to the designated Meeting ID will be utilized. To join directly through the Google Meet mobile or desktop application, participants must either enter the meeting code manually or click the invitation link provided via Google Calendar.
Google Calendar Integration and Session Access Options:
Participants may utilize the Google Calendar infrastructure through two distinct methods to follow the schedule and access session links:
· Adding to Personal Calendar with Automated Reminders: To integrate the sessions into your personal Google Calendar and receive automated notifications prior to each session, you may subscribe via the one-click link (abone.takvim.israiliyat.com) or add the official calendar ID (israiliyat.com@gmail.com) within your calendar settings.
Direct Web Viewing Without an Account: Without requiring any Google account login or calendar subscription, you can directly access the publicly accessible schedule in any web browser at takvim.israiliyat.com to view sessions and retrieve meeting links.
Meeting Access Permissions and Host Controls: Under meeting host security controls, participants joining via personal Google accounts (@gmail.com) or those not directly listed on the calendar invitation must submit an "Ask to join" request and receive host admission before entering the video conference. Presenters and attendees are advised to request entry prior to the session start time to avoid procedural delays.
Issuance and Delivery of Certificates of Participation:
Following the conclusion of the virtual conference, official certificates of participation will be delivered via email to all presenters who deliver either live/synchronous presentations or pre-recorded/asynchronous presentations.
Q&A and In-Session Communication Channels: Google Meet will be used for written and visual questions and answers (Q&A) as well as in-session instant messaging.
Parallel Sessions and Breakout Rooms: In the event of multiple concurrent sessions, Google Meet breakout rooms may be utilized.
Time Zone Specification: All times listed in the conference program are based on Istanbul time (GMT+3, EST+8).
Submission Deadline and Q&A Policy for Asynchronous Virtual Presentations: All virtual participants who will not be joining the live online sessions must submit their pre-recorded presentations no later than one day prior to the conference. There will be no live question-and-answer (Q&A) session for this type of presentation.
Recommendations for Pre-Recording Presentations: ICIJS accepts pre-recorded presentations produced through various flexible methods. To maintain academic authenticity and ethical standards, AI-generated synthetic avatars and automated voices are strictly prohibited; recordings must feature the presenter's authentic voice and actual appearance. Presenters are recommended to utilize any of the following practical formats based on their technological resources:
· Direct recording via smartphone or laptop cameras (talking-head format),
· Screen capture using built-in operating system tools (Windows, etc.),
· Slide recordings with integrated audio and/or video (PowerPoint, etc.),
Solo session recording via video conferencing or broadcasting applications (Zoom, OBS Studio, Webex, Skype, Google Meet, GoToMeeting, Microsoft Teams, etc.).
· If a registrant is unable to attend an event due to an unexpected emergency, they may consult with a co-chair to have a substitute attend in their place or they may send pre-recorded videos to be presented at the conference.
It is possible to deliver presentations in a simu-live (hybrid) format. A simu-live presentation allows authors to pre-record their video and stream it at a scheduled date and time while remaining present to participate directly in live interactions, including real-time text chat, live Q&A, and audience reactions.
Advantages of Simu-Live Presentations and Live Interaction: Even if you pre-record your presentation video prior to the session date, you can still maintain live interaction with your audience before, during, and after the scheduled session. This method ensures that the presentation stays strictly within the allotted time limit while preserving valuable Q&A time and keeping the audience actively engaged throughout the session.
Q&A Timing in Simu-Live Sessions: In simu-live sessions, Q&A may take place during the opening live greeting, via text chat while the video plays, or live over the microphone immediately after the video ends.
Simu-Live Session Flow and Live Moderation Policy: Simu-live presentations must be introduced with a brief live opening statement informing the audience that they are about to watch a pre-recorded presentation, followed immediately by an interactive live discussion and Q&A session after the screening.
