There are three ways to apply for and register for the congress:

(i) Submission of an extended abstract

(ii) Submission of a full-text paper or a research/review article

(iii) Confirmation of participation via a participation confirmation form

Authors whose applications are accepted based on an extended abstract may submit their full-text papers or research/review articles following the congress.

It is preferred that papers be submitted through the online system at kocak.konyadergisi.net by using the “Make a Submission” tab. Consequently, an online management system based on Open Journal Systems (OJS) is used rather than an email-based submission process. This ensures that both the peer-review process and the publication stages are conducted in a more transparent, efficient, and standardized manner. Furthermore, each paper will have its own dedicated metadata page. Through integration with DOI and ORCID, direct and rapid access to full-text PDFs will be provided, ensuring that the work can be more effectively discovered and indexed in international academic databases and directories.

While it is preferred that all papers be submitted via the “Make a Submission” tab on the kocak.konyadergisi.net platform, those who encounter technical difficulties or face other compelling circumstances may submit their work via email.

Application Evaluation and Presentation Priority Criteria: As the time allocated for research presentations and the number of available session slots in the congress program are limited, in the event of a high volume of applications: Priority in the acceptance process will be given to studies that present original research findings, offer data-driven empirical results, and are committed to being submitted in the format of a full-text conference paper or research article.

Submission and Format of Pre-recorded and Backup Videos: Researchers delivering asynchronous presentations, as well as those conducting live presentations, are advised to prepare backup videos as a precaution against technical glitches, connection failures, or other unforeseen issues. These videos should be submitted in their original file format (MP4/MOV) to ensure they can be downloaded without any loss in video or audio quality and subsequently added to the congress archive (tv.kocak.konyadergisi.net). Since the YouTube platform does not support the direct downloading of raw files by third parties, it is mandatory to provide these videos either via a Google Drive link (drive.konyadergisi.net) with download permissions enabled, through a file-transfer service (such as WeTransfer), or by sending them via email (info@konyadergisi.net)—rather than providing a YouTube viewing link.

Acceptance Notifications and Participation Confirmation Procedure: Due to technical requirements within the system infrastructure, automated email notifications (SMTP) have been temporarily disabled. Consequently, for studies that receive a positive outcome from the peer-review process, the acceptance decision will be posted as an official note within the respective author’s panel on the submission system; simultaneously, this decision will also be communicated to the authors via a separate email sent to their registered contact addresses. The inclusion of accepted papers in the congress program and the finalization of presentation times are contingent upon the participant completing the designated participation confirmation form. Papers that are not confirmed within the specified timeframe will not be included in the final session schedule.

Participation and Registration Fee Policy: There are no fees for submitting a paper to the congress or for registration.

Submission and Presentation Limit: Each participant may submit a maximum of two (2) studies to the congress and deliver no more than two (2) presentations in the program.

Requests for Official Invitation Letters: Participants may request an official invitation letter from the KoÇaK Organizing Committee for purposes such as obtaining institutional leave or visa processing. A paper submission must be completed before an invitation letter can be issued.

Acceptance of Terms and Conditions: By completing their submission, all participants are deemed to have accepted the congress policies, procedures, and principles. For a detailed legal and operational framework regarding the congress processes, please review the "Terms and Conditions" document available on the relevant page.

Communication: All official notifications, coordination, and confirmation processes with participants will be conducted primarily via email. Participants acknowledge and agree that all communications and confirmations sent via email—concerning submissions, acceptances, the program schedule, or legal/academic obligations—carry the same legal validity and binding effect as written documents bearing a wet signature.

Coordination with participants; communication will be conducted asynchronously via individual email addresses or the group email address—kocak26-katilimcilar@konyadergisi.net—designated for mass notifications. In exceptional or urgent cases, synchronous (real-time) communication may take place via telephone or through video meetings held at meet.konyadergisi.net.

Due to security filters employed by email service providers, informational messages sent by the Congress may occasionally be routed to the "Spam" or "Junk" folder. To prevent communication issues, participants are advised to check their Spam folders regularly, mark any such messages as "Not Spam," and add the domain "@konyadergisi.net" to their "Safe Senders" list (whitelist) or inbox filter rules. Furthermore, saving the email addresses "info@konyadergisi.net" and "konyadergisi@gmail.com" to your contact list will ensure that all official notifications are delivered directly to your primary inbox.

Congress Evaluation and Feedback Process: To enhance the organizational quality and academic productivity of the Congress, and to assist in the planning of future events, participants will be asked to complete two separate forms: the "Registration Form" (hosted via Google Forms) and an "Evaluation Survey" (which will become accessible upon the conclusion of the Congress).

Participant Directory and Sharing Policy: Unless otherwise requested explicitly and in writing within the registration form, participants' full names, academic titles, and institutional affiliations will be included in an official Congress participant directory, designed to foster academic interaction and professional networking among attendees.

Compliance with Associate Professorship and Academic Criteria (Designation by the Relevant Professional Association) In accordance with the Associate Professorship criteria set forth by the Interuniversity Council (ÜAK); the organizing committee of our congress includes academic representatives who have been officially appointed by the governing or authorized decision-making body of the relevant professional association (the Association for Field Studies). Accordingly, our congress fully complies with the requirements for official appointment and institutional representation as stipulated by the relevant regulations.