PREPARING AND SUBMITTING PAPERS

Paper Submission Guidelines and Review Process: Participants are invited to submit original work—which has not been presented on any other platform, published in a journal, or submitted elsewhere for review—in the form of an extended abstract, a full-length paper, or a research/review article. Submissions should preferably be made via the "Make a Submission" section on the platform: kocak.konyadergisi.net. Alternatively, submissions may also be sent via email to info@konyadergisi.net. Each participant may submit and present a maximum of two papers. All submitted papers will undergo a rigorous double-blind peer-review process, evaluated by at least two independent experts in the relevant field. The final decision regarding the acceptance of papers and their inclusion in the presentation program rests with the Congress Organizing Committee.

Submissions for the congress are accepted in three different formats:

1) Extended Abstract: A comprehensive summary text covering the objective, methodology, and key findings of the study.

An extended abstract must consist of at least 750 words. While the use of independent subheadings is not mandatory, they may be employed to structure the narrative. The text should provide a coherent and complete overview of the research problem, a review of the relevant literature and methodology, the theoretical framework, the core argument, and the conclusions reached.

At the end of the extended abstract, 4 to 7 keywords that directly define the subject, theoretical focus, and core concepts of the study must be provided.

The study must be grounded in at least 5 key scientific sources—cited appropriately within the text to establish a scholarly foundation—which must also be listed in full in the bibliography at the end of the abstract.

2) Full-Text Paper: Full-text papers prepared for inclusion in the Congress Proceedings and Abstracts Book.

Full-text papers presented during the congress serve as the formal academic record of the presentation and should be between 2,000 and 4,000 words in length. Each paper must begin with an abstract of 250–350 words, summarizing the scope, methodology, and findings of the research. The title, abstract, and keywords must also be provided in English.

Full-text papers may encompass completed research, as well as preliminary findings, conceptual models, or methodological discussions from ongoing studies. The focus of the work should center on the core argument presented during the oral session and should provide a research foundation that could subsequently be expanded into a journal article.

3) Research/Review Article: Original research or review articles intended for publication in the Journal of Konya Research, subject to a peer-review process (to be submitted via DergiPark). 

Research or review articles submitted for publication in the Journal of Konya Research must be maximum 20.000 words in length. A research article should offer an independent contribution based on an original hypothesis, the analysis of primary or secondary data, or theoretical/empirical findings. A review article, meanwhile, should critically synthesize a specific research topic, theory, or body of literature, while outlining current academic debates and trends.

If a study has previously been published—either as an abstract or a full paper—in a conference proceedings volume, it must be expanded and deepened in terms of its data, discussion, and theoretical framework to be considered for publication as an article.

The final decision regarding publication in the Journal of Konya Research depends on the outcome of a double-blind peer-review process, in which submissions are rigorously evaluated based on their scientific merit and adherence to standard academic criteria.

Contributors may submit their work in any of the three aforementioned formats. Those who, due to time constraints, submit only an extended abstract in the initial phase may provide their full-length papers or articles following the conference.

Common Academic Standards

Regardless of the format—extended abstract, full-length paper, or research/review article—all submissions must be provided in an editable format (exclusively as DOCX files). Furthermore, all texts submitted for consideration within the scope of the conference are expected to meet established academic standards. All types of text must include the following essential elements:

Flexible Formatting: At the initial submission stage, there are no strict template requirements regarding layout, font, or page margins. The text should be presented in a readable format and maintain structural integrity.

First Page Layout: While formatting is flexible, the first page of any submission must include the title of the work, the full name(s) of the author(s), institutional affiliation(s), and current contact information.

Title, Keywords, and Main Text: Regardless of the format, every submission must include a clear title, keywords that reflect the content, and a structured body of text (whether an extended abstract, a full-text paper, or a research/review article).

Academic Coherence: Each submission must comprehensively present the research problem, a review of the literature and methodology, the theoretical framework, the core argument, and the findings—all within a logical flow and a coherent, unified structure.

Citations and Bibliography: For all types of submissions, including extended abstracts, all sources used must be cited, and a bibliography must be provided at the end of the work. The APA citation style must be used for both in-text citations and the bibliography. Bibliographic entries must include all essential bibliographic details:

For books: Author’s Surname, First Name, Book Title, (if applicable: ed./comp. First Name Surname, page range), Place of Publication: Publisher, Year.

For chapters/articles: Author’s Surname, First Name, "Title of Chapter/Article," Title of Journal/Book, Volume, Issue/Number (Year), page range, and URL/DOI (if available).

Bilingual Abstract: For extended abstracts, it is essential to provide the title, the text, and the keywords in English. Full-text conference papers and research/review articles must include an English version of the title, abstract, and keywords. A Turkish abstract is not required for authors who do not speak Turkish.

Statements (Artificial Intelligence, Ethics, and Author Declarations): Immediately preceding the references, under a separate heading titled "Statements," the following declarations must be included in full: Author Contributions, Conflict of Interest, Use of Artificial Intelligence (specifying the tools used and their purpose, or declaring that no AI was used), Copyright and Licensing, Acknowledgments, Financial Support, and Ethics Committee Approval.

Structure for Full-Text Conference Papers and Research/Review Articles

Unlike extended abstracts, full-text conference papers and research/review articles must be organized using a decimal-numbered subheading system (e.g., 1., 1.1., 1.2., etc.) and must include the following core academic sections:

1) Introduction: A section presenting the research question, objective, scope, and the study’s position within the existing literature.

2) Main Text: The body of the work, consisting of decimal-numbered subheadings, where theoretical discussions and findings are presented.

3) Conclusion: A section evaluating the key findings, inferences, and any recommendations derived from the study.

Updates After Submission

A new submission must not be created for any updates to files following the initial submission, nor for the submission of full-text conference papers that follow an extended abstract. To avoid duplicate entries, authors must contact the editor through their existing submission in the system to request file updates or revisions.

Layout and Author Approval Process: Submitted extended abstracts or full texts are formatted according to the conference proceedings template to prepare them for publication. The formatted draft is then uploaded directly to your submission panel for final review and any necessary corrections. Once the file is uploaded, authors will also be notified via a separate email to ensure they are informed, in case the system’s automated notifications fail to be delivered.

Working on the Formatted Draft and Re-uploading: To prevent version confusion and the loss of formatting, authors must download the current, formatted Word file—available in their submission panel—and conduct their work using this specific file. Any necessary revisions, additions, or expansions must be completed directly within this template.

If the "Track Changes" feature in your word processor has been used, all changes must be accepted and all comments removed before the final file is uploaded to the system. Furthermore, please note that any sections highlighted in yellow by the editor or the typesetting team—such as missing references, bibliographic details, or author information—must be addressed and finalized. The completed final version should be submitted by uploading it to the relevant discussion or revision tab within your existing submission record in the panel.

PREPARING AND SUBMITTING ONLINE PRESENTATIONS

KoÇaK offers three distinct opportunities for online participation:

(i) Live presentations using a real-time video conferencing platform (Google Meet).
(ii) Pre-recorded presentations available for asynchronous viewing.
(iii) "Simulive" (simulated-live) presentations, which combine pre-recorded video content with live interaction.

Online presentations are part of the virtual component of our conference. Participants may deliver their presentations live during the event; additionally, they may submit video recordings of their presentations in advance.

Submission, Technical Review, and Archiving of Presentation Recordings: All participants—including those planning to present live—are encouraged to submit video recordings of their presentations prior to the conference. This allows for the resolution of potential technical issues (such as problems with audio, video, synchronization, or format incompatibility). All presentations will be recorded during their respective sessions and added to the conference archive.

Live Streaming, Concurrent Recording and Archiving Procedures: Papers presented live during conference sessions are recorded in real time. Papers submitted as pre-recorded videos are integrated into the YouTube live stream according to the conference schedule; these are recorded concurrently during the live broadcast and subsequently added to the official conference archive. Thus, all presentations—whether delivered live (in-person or online) or submitted in advance—are permanently recorded via the live-stream broadcast, adhering to consistent technical and institutional standards.

Session Schedule, Technical Preparation, and Time Allocation: All times indicated in the congress program are based on Istanbul time. The schedule for online presentations, including dates and times, will be published on the congress website. Participants are expected to join the meeting room at least ten minutes before the session begins to test their internet connection, verify audio input/output levels, and check their camera and lighting setup. Presenters must have access to a computer equipped with a functional webcam, an external or built-in microphone, and a stable, high-speed internet connection. The total presentation duration of twenty minutes should be structured as follows:

Paper Presentation: Fifteen minutes
Q&A and Academic Discussion: Five minutes

Presentation Languages ​​and Subtitle Requirements: The official languages ​​for papers and presentations at the congress are Turkish and English. However, presentations submitted as pre-recorded videos may be recorded in any language of the presenter’s choice, provided they include complete subtitles (either hardcoded or as synchronized soft subtitles) in either Turkish or English. This flexibility encourages multilingual academic output while ensuring that all sessions remain accessible and followable by all participants. 

Recommendation for Native Turkish Speakers: Researchers whose native language is Turkish but who will deliver their presentations in a language other than Turkish (e.g., English, Arabic, Persian, etc.) are strongly encouraged to provide a brief summary of their key findings, methodology, and conclusions in Turkish—either at the beginning or the end of their presentation—to facilitate engagement with the Turkish-speaking audience and the local academic community.

Live Presentation / Google Meet

The congress will be held online via Google Meet. Participants may join the meeting using a web browser or relevant applications (such as Meet, Gmail, etc.). A dedicated, permanent URL—meet.konyadergisi.net—will be used for the congress. To avoid any delays, both presenters and attendees are advised to log in via this URL before the scheduled start time of each session.

Issuance and Delivery of Certificates of Participation: Following the conclusion of the congress, certificates of participation will be sent digitally (in PDF format) via email to all participants who delivered a presentation, whether online or in person.

Concurrent Sessions: In the event that multiple sessions are held simultaneously, the "breakout rooms" feature of Google Meet may be utilized.

Pre-recorded Presentations

Participants who will not be attending the live online sessions in real-time are required to submit their pre-recorded presentation videos no later than one day before the start of the congress. These asynchronous video presentations will not include a live Q&A segment. 

Technical Recommendations for Pre-recording: KoÇaK accepts pre-recorded presentations in various formats, depending on the technical resources available to the researchers. In line with requirements for academic integrity and ethical standards, the use of AI-generated virtual avatars or synthetic voiceovers is not permitted; researchers are required to record their presentations using their own actual voice and image. Participants are advised to choose one of the following practical methods when preparing their presentations:

Direct recording using a mobile phone or laptop camera ("talking head" format),
Screen recording using built-in operating system tools (e.g., Windows tools),
Recording slides with audio and/or video via presentation software (e.g., PowerPoint),
Recording an individual session via video conferencing or broadcasting software (e.g., Zoom, OBS Studio, Webex, Skype, Google Meet, GoToMeeting, Microsoft Teams, etc.). 

If an applicant is unable to attend an event due to an unforeseen emergency, they may consult with the co-chair to request that a substitute participate in their place, or they may submit pre-recorded videos to be presented during the congress.

Simulive Presentation

It is also possible to present papers in a "simulive" (simulated-live/hybrid) format. A simulive presentation allows you to record your presentation as a video in advance, which is then played for the audience at a scheduled date and time. During this playback, you participate live—engaging in real-time chat, Q&A, and interactions with the audience. Consequently, even though your presentation video was recorded prior to the session date, you can still maintain live interaction with your audience before, during, and after the scheduled session. This method ensures that the presentation is completed flawlessly within the designated time limits, while also preserving valuable time for Q&A and keeping the audience engaged throughout the session. Simulive presentations: The session could begin with a brief live introduction informing the audience that they are about to watch a pre-recorded presentation, followed immediately by a live academic discussion and a Q&A session.